Want to stop letting meetings steal your day and actually find the best time for deep work? You can take control of your calendar and protect focus time without endless manual edits.
This app is trusted by 550,000+ users across 65,000+ companies. Connect your Google Calendar or Outlook Calendar and let smart scheduling defend your priorities. Start on the free forever Lite plan, or launch a free 14-day Business trial to test premium automation and company controls.
Compare this to clunky schedulers or manual blockers from competitors and you’ll see why teams prefer automated focus time, Smart Meetings, and planner features that reduce fragmented time. The Pro (Business) offer pairs automation with security so your company moves faster with guardrails.
Limited offer: get 20% off with code SUMMER20 through Sep 30. Trial the product, check refund terms, and Start free trial or Get discount now to turn your calendar into a strategic asset.
Key Takeaways
- Reclaim.ai helps you find best openings and protect focus time across calendars.
- Trusted by 550,000+ users and 65,000+ companies; free Lite plan available.
- Free 14-day Business trial for all users; verify refund and trial details.
- Works with Google Calendar and Outlook Calendar and offers Smart Meetings.
- Pro plan adds automation plus company-level security and policies.
- Use code SUMMER20 for 20% off until Sep 30 or start free today.
Why choose Reclaim.ai for your small business today
When every hour counts, your calendar must preserve time for priority work. This section shows three ways you can protect deep focus, speed meeting coordination, and keep tasks on track so your team hits goals without chaos.
Defend focus time and automate deep work
Focus Time is instantly protected and adapts to your weekly goal so priority work gets scheduled even as days change. Set a weekly Focus Time goal and let the system handle time blocking so you spend less time planning and more time shipping work.
By Day 7, the platform builds 20% more long deep work sessions and cuts fragmented time. By Day 30, teams often see 50% more focus and 15% fewer meetings, which adds up to about 395 hours protected per user each year.
Coordinate meetings faster with smart scheduling
Smart Meetings and Scheduling Links remove back-and-forth, auto-picking windows that fit everyone. That means fewer interrupted focus blocks and faster alignment on client calls and internal syncs.
Streamline task scheduling for small teams
Tasks are auto-rescheduled when conflicts arise, so deadlines stay visible and last-minute crunches drop. Use smart time guidance to balance meetings, task work, and deep sessions across busy days.
- Defend and automate deep work: adaptive time blocking that follows your goal each week.
- Faster meeting coordination: Smart Meetings and links that reduce scheduling friction.
- Streamlined task planning: dynamic rescheduling to keep commitments on track.
Recommended: small teams juggling clients and delivery timelines will see impact in days—set a Focus Time goal and watch your calendar transform.
Reclaim.ai pricing: Starter, Business (Pro), and annual savings
Pricing should match how your company schedules work and protects focus across the workweek.
Get started on the free forever Lite plan to try core scheduling and basic focus time without cost. If you need team features, start a free 14-day Business trial to evaluate premium controls and support with your users before committing.
Starter: affordable scheduling to get started
The Starter tier unlocks longer scheduling ranges and more event types. It’s a budget-friendly way to add serious automation and reduce manual booking.
Business (Pro): advanced features for teams
Business (Pro) adds team policies, reporting, and company-level controls built for teams that scale. Choose this type if you need centralized data, SSO, or granular policies.
Annual billing and seasonal discounts
Pick annual billing to maximize savings. Then apply seasonal discounts like the END OF SUMMER 20% off code SUMMER20 before the posted date to lower your total cost.
Trial, support, and billing policies
Live support responds in under 20 minutes on average, so you’re not blocked during rollout. For refunds or billing changes, verify billing and refund policies in your account to match procurement rules.
- Start on the free 14-day Business trial to test features with your users.
- Keep the free Lite plan for individuals who need core tools.
- Map a short list of must-have features and pick the plan type to match team size.
| Tier | Best for | Key benefits | Savings tip |
|---|---|---|---|
| Lite (Free) | Individuals | Core scheduling, basic focus time | Free forever |
| Starter | Small teams | Longer scheduling ranges, more events | Annual billing lowers cost |
| Business (Pro) | Growing companies | Team policies, reporting, company controls | Use SUMMER20 before the date for 20% off |
Ready to move faster? Click Start free trial or Get discount to lock in savings and finish plan selection with confidence. Verify policies and billing terms before purchase.
Core features built for small businesses
You need features that make time predictable for tasks, meetings, and habits. The right toolkit helps your team find best time windows and keep work moving without extra process.
Smart Time Blocking for tasks, meetings, and habits
Smart Time Blocking places tasks, Smart Meetings, habits, planner slots, and buffer time directly into your calendar. It reduces juggling and auto-reschedules tasks when conflicts appear.
Focus Time goals to protect deep work
Set a weekly focus time goal and let the system defend time automatically. That means critical deliverables keep progressing even as meetings shift or PTO pops up.
Calendar Sync for Google Calendar and Outlook Calendar
Fast integration with Google Calendar and Outlook Calendar lets you deploy across the team without migrating events. Use calendar sync to standardize planning and tap analytics that reveal the best time for collaboration and focus.
- Auto-rescheduling finds the next best slot before a due date.
- Create habits like daily planning and built-in breaks to avoid burnout.
- Defend time across individuals and teams with simple policies.
Recommendation: small businesses should enable Smart Time Blocking and calendar integration first to see impact within days.
Reclaim.ai vs Clockify and Toggl at a glance
A quick comparison shows where calendar automation beats pure time tracking for modern teams.
Where this calendar platform wins: AI scheduling, auto-rescheduling, and defended time
Smart Meetings, Scheduling Links, Focus Time, Tasks, and auto-rescheduling work together to book meetings and defend deep work. By Day 30 you can expect about 50% more Focus Time and roughly 15% fewer meetings, so your team spends fewer hours reacting and more hours shipping work.
The product also states it does not train external models on your data, which matters if you care how your calendar and sensitive information are handled.
Clockify and Toggl strengths: time tracking focus vs. calendar automation
Clockify and Toggl excel at tracking billable hours, activity, and historical data. They help you measure where time goes and report on meeting length and task effort.
But they don’t automate scheduling to find best slots, coordinate meeting times automatically, or defend focus windows. If you need a system that places tasks into the calendar and reflows them when conflicts arise, this calendar-first tool is stronger.
- When to choose this calendar automation: you want AI-driven scheduling that protects focus and auto-reschedules around meetings.
- When to choose Clockify or Toggl: you need precise time tracking and billing reports rather than proactive calendar changes.
| Use case | Calendar automation | Time tracking (Clockify/Toggl) |
|---|---|---|
| Book meetings fast | Yes — Smart Meetings & links | No — manual scheduling or separate links |
| Defend focus time | Yes — auto-blocks and reschedules | No — historical tracking only |
| Analyze patterns | Yes — scheduling analytics from your data | Yes — time logs and reports |
Bottom line: choose this platform when you want automated scheduling that keeps your calendar actionable. Choose Clockify or Toggl when your priority is tracking past work. Try the free trial to see meeting automation that still respects focus.
How to claim discounts or coupons on Reclaim.ai
Follow a few simple steps to lock in the SUMMER20 20% off before it expires. These instructions show you how to get started, apply the coupon, and confirm billing so your team sees savings quickly.
Step-by-step: apply the SUMMER20 code for 20% off
- Click Get discount on the pricing page and choose annual billing to maximize savings.
- Enter the code SUMMER20 at checkout before the posted date to claim 20% off eligible plans.
- Confirm your plan, verify events and seat counts for your users, and complete payment.
- If you’re new, start with the free 14-day Business trial; apply the code when you upgrade before the promo ends.
- Save the confirmation email and any invoice data to match internal procurement policies.
Tips for maximizing annual savings
- Choose annual billing plus seasonal codes to stack savings and lock predictable costs.
- Onboard users quickly so you realize ROI in the first month and validate renewal math.
- Lean on live support if you need help with code entry or billing questions; response time averages under 20 minutes.
- Verify refund and cancellation policies in your account so procurement and policies align with company rules.
Act now: codes expire on the listed date and may not be extended. Double-check your data and support contacts before you finalize payment.
Security, uptime, and support you can trust
Security and reliable uptime are the foundation for any calendar system that your company depends on.
SOC 2 Type II controls and modern compliance practices back your deployment. Your security posture meets industry standards so buyers and auditors get clear evidence of controls.
Data handling follows GDPR and DPF expectations for cross-border work. That reduces legal risk when your team shares schedules across regions.
SOC 2 Type II, GDPR/DPF, SSO & SCIM
Enable SSO and SCIM to standardize identity and automate user lifecycle. That simplifies provisioning and keeps access aligned to company policies.
Privacy-first: the platform does not train AI on your data, which protects sensitive meeting details and user trust.
99.9% uptime and live human support
Rely on 99.9% uptime with enterprise high availability and disaster recovery so your calendars stay available when time matters most.
Live human support via chat and email answers quickly—typically under 20 minutes—so your team doesn’t wait when issues affect schedules.
- Audit-ready: clear status and admin controls for compliance checks.
- Scalable: secure deployment that scales from a few users to whole teams.
- Predictable performance: reduced rollout risk and better user adoption.
| Area | What it means for you | Benefit |
|---|---|---|
| Security standards | SOC 2 Type II, industry-aligned controls | Audit evidence for company buyers |
| Data compliance | GDPR & DPF adherence | Safer cross-border scheduling |
| Identity | SSO & SCIM support | Faster onboarding and deprovisioning |
| Availability & support | 99.9% uptime; live support <20 min | Less downtime; faster issue resolution |
Decision checklist: verify security reports, enable SSO, confirm status pages, and test support response before rollout. That helps protect your users, time, and company operations.
Limits to know before you start
Plan for a short tuning period so automation improves your schedule without adding noise. A few real-world issues show up in the first days and are easy to manage if you set expectations up front.
Calendar clutter and event removal concerns
Some users report duplicate or “work commitment” events appearing, and a minority found it tricky to remove added events after uninstall. Plan a quick cleanup if you disable features.
“After uninstalling, a few events stayed on my calendar until I removed them manually.”
Permissions scope and setup learning curve
Expect broader calendar permissions for automated scheduling. Review requested scopes and confirm they match your internal policies before rollout.
New users may need a few days to tune focus, tasks, and meeting preferences. Start small and expand features once behavior is predictable.
Trial and refund notes
Use the free 14-day Business trial to test task placement and meeting behavior. Verify billing and refund terms in your account so finance sees any money-back policies early.
- Test behaviors during the trial to confirm they match workflows.
- If teams are sensitive to added events, enable limited features first.
- Encourage users to report unexpected items so admins can adjust policies quickly.
| Area | What to expect | Action |
|---|---|---|
| Events | Possible duplicates or persistent entries | Plan a short manual cleanup after uninstall |
| Permissions | Broader calendar and data scopes | Audit scopes and align with IT policies |
| Onboarding | Short learning curve for users | Allow a few days to tune settings |
| Billing | 14-day trial; refund rules vary | Verify billing terms before upgrade |
Conclusion
Close with a simple plan: protect focus, automate scheduling, and test before you buy. a strong.
Get done by defending focus and letting smart blocks place each task into your calendar. Connect Google Calendar and Outlook Calendar for fast integration that helps your team find best windows in the workweek.
Pricing is flexible: a free Lite plan, a 14-day Business trial, and Starter or Business (Pro) tiers with seasonal savings (use code SUMMER20 before Sep 30). Security is enterprise-grade: SOC 2 Type II, GDPR/DPF, SSO & SCIM, 99.9% uptime, and live support.
Expect quick wins—more focus, clearer Slack status, smarter breaks, and better rest between meetings. Plan a short tuning period for calendar clutter and you’ll be ready to get started: Start free trial or Get discount now.
